Back-office software for small US businesses on QuickBooksFor small businesses on QuickBooks
Stop retyping tickets into QuickBooks.
We build the system that does the typing for you. Delivery tickets come in from the terminal, the truck or your dispatch software, get priced line by line, and land in QuickBooks once your office approves them.
Running every day at aLive at a New Jersey fuel distributor- QuickBooks Desktop & Online
- Your office approves every invoice
- Fixed price, in writing
7713402demo 01 bensalem8,500 gal4471857new site rte 705,000 galNeeds attention4471833demo 02 hammonton8,500 galReady4471802demo 03 toms river8,500 galReady4471820demo 04 bordentown7,800 galInvoicedDemo Customer 01
In production with
Other accounting systems and ticket sources on request, checked before anything is promised.
The film
See it in under a minute.
Want to see it on a ticket of yours? Book a walkthrough (opens in new tab)
The problem
What your office still does by hand.
- Every afternoon
Tickets typed into QuickBooks by hand, one line at a time.
- Numbers don't agree
The ticket says one quantity, the invoice says another.
- Corrected invoice
One wrong rate or tax line and the invoice goes out again.
- Copy, paste, send
Price updates go out to customers one email at a time.
- Money left on the truck
Freight, surcharges and delivery fees slip off the bill.
- No week off
One person holds it all together.
Who it's for
Small businesses that run on tickets and QuickBooks.
If someone in your office retypes delivery tickets, job tickets or supplier invoices into QuickBooks, this is for you. Fuel distribution is where we started and where the system runs today.
Fuel and propane distributors
Terminal tickets, rack prices, freight, margin and every federal and state tax line, priced per load.
In production: gasoline and dieselTrucking and hauling
Load tickets and haul rates turned into invoices, without retyping weights, miles or fees.
Wholesale distributors
Delivery tickets and customer price lists, invoiced per order at each customer's own prices.
Field service
Job tickets with labor, parts and trip charges turned into invoices your office reviews first.
How it works
Ticket in. Invoice out.
Your office stops typing tickets and starts approving them.
01
Ticket in
From the terminal, the truck, your dispatch software or a spreadsheet. Pulled in once, never retyped.
02
Priced line by line
Your cost, freight, margin and every tax line, worked out per load from your own rules.
03Your office
Office approves
Anything that doesn't match waits in a review queue. Nothing posts without your OK.
04
In QuickBooks
One invoice per load, Desktop or Online, with its sync status and no duplicates.
What we build
Three ways to stop the typing.
Each one is a fixed-price build, set up around how your office already works, then supported for a flat monthly fee.
- 01Running in production
Delivery tickets turned into priced QuickBooks invoices
Tickets come in from DTN, Samsara, your dispatch software or a spreadsheet. Each load is matched to the right customer and site, priced with your cost, freight, margin and every tax line, and held for your office to approve. Approved loads become invoices in QuickBooks Desktop or Online.
- Truck GPS matched to customer sites, with a review queue for anything unclear
- Every federal and state tax line on the invoice, not a lump sum
- Daily customer price emails from the same pricing rules
- Sync status on every invoice, and duplicates blocked
Good fit: fuel and propane distributors first. Haulers, wholesalers and field service teams that bill per ticket.
- 02Same sync running in production
QuickBooks sync from your app or spreadsheet
You already have the data in an app, a database or a spreadsheet, but someone still keys it into QuickBooks. We connect it: invoices go to QuickBooks Desktop through the Web Connector, or to QuickBooks Online through its API, each one with a clear status.
- Duplicate protection, so an invoice never posts twice
- Status per invoice: synced, waiting or failed, with the reason
- Customers and items mapped to the ones already in your QuickBooks
Good fit: teams with an in-house app, a database or a spreadsheet that has outgrown copy and paste.
- 03Built per client · in development
Supplier PDF invoices into QuickBooks bills
Supplier invoices arrive as PDFs and get typed into QuickBooks as bills. We build a reader for your suppliers' formats that pulls the vendor, invoice number, lines and totals, checks them, and creates the bill after your office reviews it.
In development now at Sat-Raj and not live yet. We'll show you where it stands on the call, and quote it only after testing a sample of your PDFs.
- Built and tested on your suppliers' real PDFs
- Totals checked against the lines before anything is created
- Nothing reaches QuickBooks until your office reviews it
Good fit: businesses with a handful of regular suppliers that send PDF invoices.
Case study · live in production
Sat-Raj, Inc. stopped retyping tickets.
Daily price run
Before: 45 to 60 minutes
Now: One clickreviewed before it sends
Times a ticket is typed
Before: twice, in Sheets and then QuickBooks
Now: Zeropulled in once and matched
Invoices in QuickBooks
Before: keyed in by hand
Now: Syncedwith a status on every one
A New Jersey gasoline and diesel distributor on QuickBooks. We rebuilt its back office as one system: DTN tickets and rack prices, Samsara delivery documents, per-load pricing with every tax line, and invoices into QuickBooks. It runs every day, and we still support it every week.
How an engagement works
Nothing changes until the invoices match.
A 20-minute walkthrough
We show you the system running on demo data, then look at how one of your tickets becomes an invoice today. You get a clear yes or no on fit.
Run it side by side
We set it up on your real tickets while your office keeps working the old way. Nothing changes until the invoices match.
Go live, with flat monthly support
A flat monthly fee covers fixes, rate and tax changes, and small additions. It runs in your own cloud account, so you're never locked in.
Who builds it
One engineer, start to finish.
DocketBill is built by Uzair Saleem, the engineer who designs, builds and supports every system, including the one running at Sat-Raj.
You talk to him on the first call and on every call after. No sales team, no handoffs.
- US Eastern business hours
- Same-day replies
- Builds it and supports it
“Are we locked in?”
No. The system runs in your own cloud account, and you own the code and the data. If you ever stop the monthly support, the system and everything in it stay in your account, under your control.
“You're not local. What if something breaks?”
We work US Eastern business hours and reply the same business day. Fixes are covered by the flat monthly fee, and your office can always fall back to entering an invoice by hand.
“What does it cost?”
A fixed setup price and a flat monthly support fee, quoted in writing after the 20-minute call and before you commit to anything. No hourly billing.
“We already have dispatch or fuel software.”
Good. The work is usually the gap between that software and accounting: the step where tickets still get retyped into QuickBooks. If your software already covers a step, we'll say so.
“We're not on QuickBooks.”
QuickBooks Desktop and QuickBooks Online run in production today. Other accounting systems are on request, checked before anything is promised.
“Our tickets don't come from DTN or Samsara.”
That's fine. Another ELD, dispatch exports, a spreadsheet or scanned tickets can all work if the data is there. We check a sample of your real tickets before quoting.
“Who approves what goes into QuickBooks?”
Your office. Anything that doesn't match waits in a review queue, and nothing posts to QuickBooks until someone approves it.
Bring one ticket. See where the typing stops.
20 minutes on a video call, on demo data. A fixed price in writing after, if it's a fit.
You talk to the engineer who builds it, not a sales rep.Same-day replies, US Eastern business hours.
Prefer email? Write to hello@docketbill.com with the step your office still does by hand.